Lanka IOC PLC
Level 20, West Tower,
World Trade Center, Echelon Square,
Colombo 01
Tenders under single stage two-part system (Part I: Techno-Commercial Bid and Part II: Price Bid) are invited from reliable, bonafide & experienced Contractor for “Proposed Interior Finishing Works for Lanka IOC PLC Head Office at the 21st Floor, West Tower, World Trade Centre, Sri Lanka”.
Notice Inviting Tender:
| a. | Name of Work | Proposed Interior Finishing Works for Lanka IOC PLC Head Office at the 21st Floor, West Tower, World Trade Centre, Sri Lanka |
| b. | Location of Work | Lanka IOC PLC, Level 21, West Tower, World Trade Center, Echelon Square, Colombo 01 |
| c. | Mode of Tender | Public Tender
(Part I – Techno-Commercial Bid and Part II – Price Bid) |
| d. | Tender No. | LIOC/ENG/PT/03/2023-24 |
| e. | Commencement of Sale of Tender / Downloading of Tender | 6th Dec’2024 @ 0900 hrs |
| f. | Closure of Sale of Tender/ Downloading of Tender | 26rd Dec’ 2024 @ 1100 hrs |
| g. | Tender Fee | LKR 5,000 (non refundable/ non transferable) in the form of Demand Draft drawn in favor of Lanka IOC PLC and payable at Colombo as the case maybe.
Please note that there is no tender fee in case of Bidder downloading the Bid Documents from Lanka IOC Website i.e. www.lankaioc.com. Please ensure that you have got yourselves registered in the name in which the Bid is intended to be submitted. |
| h. | Pre –Bid Meeting | 18th Dec’2024 @ 10:30 hrs at Lanka IOC PLC, Level 20, West Tower, World Trade Center, Echelon Square, Colombo 01, Sri Lanka.
Bidders are requested to send their quarries through emails also before 17th Dec’2024, 17:00 hrs to, Vice President (Eng) Email: guptasandeep@lankaioc.com [1] |
| i. | Due Date and Time for Submission of Tender | 26th Dec’ 2024 @ 11:00 hrs.
The intending bidders are required to submit their offer in the Tender Box at the following address before the due date and time: VP (Engineering) Lanka IOC PLC Level 20, West Tower, World Trade Center, Echelon Square, Colombo 01, Sri Lanka. |
| j. | Due Date & time of opening of Part-I
(i.e. Techno-Commercial Bid) |
26th Dec’ 2024 @ 11:30 hrs |
| k. | Date of opening of Part II i.e.
Price bid |
Shall be informed separately |
| l. | Verification of Bid Documents (with their original copies) | Shall be informed separately. Parties to be present physically for document verifications. |
| m. | Work Completion Time | 16 weeks from the 10th Day of LOA (Letter of Acceptance) or Work Order.
Project schedule from the Commencement Date to completion of the Works including procurement, Installation, Commissioning , site cleaning and handing over the site shall be 16 weeks. |
| n. | Bid Bond/ Earnest Money Deposit | The bidders are required to deposit Bid Bond/ Earnest Money of LKR 383,601.00/- along with the Technical Bid by way of Demand Draft/ Banker’s Cheque in favour of Lanka IOC PLC and payable at Colombo.
Please note that Bid Bond must not be enclosed with the envelope containing Price Bid. Bids received without proper instrument of Bid Bond/ Earnest Money or in a manner different as above may render the tender liable for rejection.
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| o. | Pre-Qualification Criteria |
1. Similar Work Experience: Bidder should have a sound experience in successful completion of Interior Works including partitioning, False Ceiling , Flooring, Glazing, Electrical Fittings & Wiring, Painting etc complete.
2. Bidders Should have supplied and Installed the tendered items or similar works during the last five years ending 30.11.2024. Values shall be as per the following (in LKR or Equivalent foreign currency) a. 3 similar work orders each of value not less than LKR 15.34 Mil OR b. 2 similar work orders each of value not less than LKR 19.18 Mil OR c. Single similar work order of value not less than LKR 30.69 Mil.
3. Bidders must have successfully completed the interiors works of Corporate offices in commercial Building/Tower.(Work experience related residential interiors is not acceptable).
4. Annual Turnover: Audited balance sheet and Profit & Loss account for the last 3 (three) financial years. Average annual financial turn over during shall be at least LKR 11.51 Million. 5. Business Registration and VAT/GST registration certificate: Submission of application for VAT/GST registration shall not be considered as valid document.
Relevant documents should submit inline with requirement in this tender. |
| Note: | ||
| I. | Part I Techno-Commercial bid will be opened on specified date and time as given in the NIT. Bidder(s) can witness opening of bid at the venue as mentioned.
Part II Price bid will be opened of only those bidder(s) whose Part I Techno- Commercial Bid is found to be Techno-Commercially acceptable by LANKA IOC PLC. Such bidder(s) will be intimated date of opening of Part II Price bid, through valid email. The email shall be as used by them for registering themselves at Lanka IOC website at the time of downloading the Tender or as mentioned by them in the “Bidder’s Information”. |
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| II. | Corrigenda / addenda / clarifications, if any, shall be hosted on the above mentioned website only. No separate advertisement will be made in the print media. Tenderer should visit the website frequently to check for updates. | |
| III. | The documents uploaded by bidder(s) will be scrutinized. In case any of the information furnished by the bidder is found to be false during scrutiny, Bid Bond/ EMD of defaulting bidder(s) will be forfeited. Punitive action including suspension and banning of business/ Holiday listing can also be taken against defaulting bidders. | |
PROCEDURE FOR SELECTION OF CONTRACTOR:
Pre-bid quarries: Party can make site visit before their quote, any quarries arise please send it before 17th Dec 2024 at 17:00 hrs. vide mail.
- Submission of Documents towards qualifying parameters:- Tenderer will be required to fill in and enclose documents in support of qualifying parameters together with relevant documents as given in the Statement of Credentials sheet attached. OFFER OF THOSE TENDERERS NOT ENCLOSING ALL RELEVANT DOCUMENTS TOWARDS QUALIFYING PARAMETERS ARE LIABLE FOR REJECTION
- Verification of Original Documents:- Tenderers are required to report on the specified dates mentioned in the tender along with all original documents, copies of which have been submitted with the Technical Bid towards qualification. No separate communication will be issued to tenderers in this regard. The Bids of the Tenderers who do not report for verification of original documents on date mentioned may be summarily rejected.
- Technical Qualification:- Tenderer will be considered as technically qualified based on meeting qualifying parameters and after verification of original documents towards the same as stipulated above. In the event, document submitted by the tenderer is found to be forged or incorrect, such tenderer shall be rejected and bid bond submitted shall be forfeited immediately. Such tenderer is also liable to be put on Holiday List by LIOC. Parties who have carried out the work on sub contract basis shall not be eligible to participating in the tender.
- Price Bid Opening & Finalization of parties: Tenderers are required to quote fixed rates as given in the Price Schedule. Price Bid of only technically qualified parties shall be opened, after intimation to successful tenderers. Status of tenderers shall be arrived at based on the price quoted by individual tenderers and arranged from lowest bidder to highest bidder in terms of quotation.
- Once the lowest rate (L1) is established, one reverse auction chance will be given to all successful bidders, then the contract to be finalized with the lowest rate (L1) party with or without negotiation on sole discretion of LIOC.
- Negotiations will be conducted via email or through original price bid in sealed envelope from all qualified parties to submit their best discounted offer which is to be provided within a mentioned deadline at the time. Any offers provided after the time and date of the deadline will not be accepted.
TENDER FEE:
Tender documents (non transferable) can be obtained from Engineering department, Lanka IOC PLC, 20th floor, West Tower, Echelon Square, Colombo, Sri Lanka by way of a request letter together with tender fee for LKR 5,000/- by way of Demand Draft drawn in favour of LANKA IOC PLC payable at COLOMBO.
LIOC shall not be responsible for any Postal / Courier delays if document is sought by post.
The tender documents can also be downloaded from our web site www.lankaioc.com during the sale period. In such case, the tenderers must ensure that all the documents are downloaded and the responsibility of the same shall vest with the individual tenderer. Before downloading the tender documents from the website, the tenderer should register in the website by giving the correct name of the firm, address and all details as required.
It shall be the responsibility of the tenderer to ensure that they register with the web site well in advance and download the documents before due date and time of close of sale. In case, the name and address in which the tenderers have registered at the website does not match with the name and address of in which they have quoted, their tender shall be rejected outright.
The tender documents downloaded are not transferable and can be used only by the registered tenderer who has downloaded the documents. Hence any tender submitted by the tenderers who have neither bought the tender nor downloaded the same shall be rejected outright. In case, the tenders are downloaded, the tenderers are NOT required to submit the Tender Fee for LKR 5,000/- along with the Technical Bid documents.
Tenders marked “Technical Bid with Commercial Terms without Price” shall be opened on due date and time mentioned in presence of Bidders at the above mentioned address. Lanka IOC PLC reserves the right to accept / reject any or all tenders without assigning any reason whatsoever.
Tenders received after the due date and time shall be rejected outright.
BID BOND:
Tenderers are requested to submit bid bond of LKR 383,601.00 in the form of Demand Draft/ BG to be issued by any scheduled bank in Sri Lanka in favor of Lanka IOC (as per format attached with this tender). The BG towards bid bond to be issued by the banks should be valid for a period of 4 months (120 days) from the date of opening of technical/ commercial bids.
Tenders received without bid bond shall be rejected outright.
The bid bond of unsuccessful tenderers shall be returned after finalization of tender and after submission of original cash receipts by the tenderers. Bid bond of successful tenderer shall be returned upon finalization of tender and on acceptance of the PO placed by LIOC.
Tenderers may note that the bid bond shall be forfeited in case of following situations:
Canvassing of information or submission of forged/ false documents/ information by tenderers.
Unilateral withdrawal or revision of the offer by the tenderer during the validity period of the offer.
Backing out after placement of work order.
Bid bond shall not carry any interest.
Tenders marked “Technical Bid with Commercial Terms without Price” shall be opened on due date and time mentioned in presence of Bidders at the above mentioned address. Lanka IOC PLC reserves the right to accept / reject any or all tenders without assigning any reason whatsoever.
Tenders received after the due date and time shall be rejected outright.
VICE PRESIDENT (ENGG)
Please download the Pre-bid meeting minutes here [2]