NOTICE INVITING TENDER

Sealed tenders in two bid system (a) Technical bid with commercial terms and (b) Price Bid are invited from reputed, established and financially sound parties for ‘Provision of Foam Pourer with Foam Inductors, Foam Storage Tanks (10 KL), Water Sprinkler Systems, Other Facilities and Allied Works for Several POL Storage Tanks at Lanka IOC PLC Terminal Trincomalee’.

Bidders are required to meeting the following qualifying parameters as per details mentioned below,

QUALIFYING PARAMETERS:

Parties who satisfy the following qualification parameters as per the details given below only need apply.

Definition of similar works:

“Experience in successful completion of Fabrication, erection and laying of steel pipes with welding and with or without associated works within petroleum/chemical/hazardous or other related industries will be considered upon evaluation”.

Note:

1. Proof of works completed as per qualifying parameters mentioned above shall be supported by copies of work orders, approved drawings, final bill copies/ work completion certificates, etc indicating date of work order, date of completion of works, nature of works and value of works completed etc.
2. The above listed similar works will only be accepted for that submitted along with the technical bid, i.e no documents will be accepted after opening of technical bids, only supporting documents for already provided similar works will be accepted for technical evaluation.

TENDER FEE:

Tender documents (non transferable) can be obtained from Engineering department, Lanka IOC PLC, 20^th floor, West Tower, Echelon Square, Colombo, Sri Lanka by way of a request letter together with tender fee for LKR 5,000/- by way of Demand Draft drawn in favour of LANKA IOC PLC payable at COLOMBO.

LIOC shall not be responsible for any Postal / Courier delays if document is sought by post.

The tender documents can also be downloaded from our web site www.lankaioc.com during the sale period. In such case, the tenderers must ensure that all the documents are downloaded and the responsibility of the same shall vest with the individual tenderer.  Before downloading the tender documents from the website, the tenderer should register in the website by giving the correct name of the firm, address and all details as required.  It shall be the responsibility of the tenderer to ensure that they register with the web site well in advance and download the documents before due date and time of close of sale.  In case, the name and address in which the tenderers have registered at the website does not match with the name and address of in which they have quoted, their tender shall be rejected outright.

The tender documents downloaded are not transferable and can be used only by the registered tenderer who has downloaded the documents.  Hence any tender submitted by the tenderers who have neither bought the tender nor downloaded the same shall be rejected outright. In case, the tenders are downloaded, the tenderers are NOT required to submit the Tender Fee for LKR 5,000/- along with the Technical Bid documents.

Tenders marked “Technical Bid with Commercial Terms without Price” shall be opened on due date and time mentioned in presence of Bidders at the above mentioned address.  Lanka IOC PLC reserves the right to accept / reject any or all tenders without assigning any reason whatsoever.

Tenders received after the due date and time shall be rejected outright.

BID BOND:

Tenderers are requested to submit bid bond of LKR 1,130,000.00 in the form of Demand Draft/ BG to be issued by any scheduled bank in Sri Lanka in favor of Lanka IOC (as per format attached with this tender). The BG towards bid bond to be issued by the banks should be valid for a period of 4 months (120 days) from the date of opening of technical/ commercial bids.

Tenders received without bid bond shall be rejected outright.

The bid bond of unsuccessful tenderers shall be returned after finalization of tender and after submission of original cash receipts by the tenderers. Bid bond of successful tenderer shall be returned upon finalization of tender and on acceptance of the PO placed by LIOC.

Tenderers may note that the bid bond shall be forfeited in case of following situations:

• Canvassing of information or submission of forged/ false documents/ information by tenderers.
• Unilateral withdrawal or revision of the offer by the tenderer during the validity period of the offer.
• Backing out after placement of work order.

Bid bond shall not carry any interest.

Tenders marked “Technical Bid with Commercial Terms without Price” shall be opened on due date and time mentioned in presence of Bidders at the above mentioned address.  Lanka IOC PLC reserves the right to accept / reject any or all tenders without assigning any reason whatsoever.

Tenders received after the due date and time shall be rejected outright.

PROCEDURE FOR SELECTION OF CONTRACTOR:

1. Pre-bid quarries: Party can make site visit before their quote, any quarries araise please send it before 27^th Nov 2024 at 11 a.m. vide mail.

1. Submission of Documents towards qualifying parameters:- Tenderer will be required to fill in and enclose documents in support of qualifying parameters together with relevant documents as given in the Statement of Credentials sheet attached. OFFER OF THOSE TENDERERS NOT ENCLOSING ALL RELEVANT DOCUMENTS TOWARDS QUALIFYING PARAMETERS ARE LIABLE FOR REJECTION

1. Verification of Original Documents:- Tenderers are required to report on the specified dates mentioned in the tender along with all original documents, copies of which have been submitted  with the Technical Bid towards qualification. No separate communication will be issued to tenderers in this regard. The Bids of the Tenderers who do not report for verification of original documents on date mentioned may be summarily rejected.

1. Technical Qualification:- Tenderer will be considered as technically qualified based on meeting qualifying parameters and after verification of original documents towards the same as stipulated above. In the event, document submitted by the tenderer is found to be forged or incorrect, such tenderer shall be rejected and bid bond submitted shall be forfeited immediately. Such tenderer is also liable to be put on Holiday List by LIOC. Parties who have carried out the work on sub contract basis shall not be eligible to participating in the tender.

1. Price Bid Opening & Finalization of parties: Tenderers are required to quote fixed rates as given in the Price Schedule.  Price Bid of only technically qualified parties shall be opened, after intimation to successful tenderers.  Status of tenderers shall be arrived at based on the price quoted by individual tenderers and arranged from lowest bidder to highest bidder in terms of quotation.

1. Once the lowest rate (L1) is established, one reverse auction chance will be given to all successful bidders, then the contract to be finalized with the lowest rate (L1) party with or without negotiation on sole discretion of LIOC.

1. Negotiations will be conducted via email or through original price bid in sealed envelope from all qualified parties to submit their best discounted offer which is to be provided within a mentioned deadline at the time. Any offers provided after the time and date of the deadline will not be accepted.

ACCEPTABLE RATES & AWARD OF CONTRACT:

The parties are required to quote their lowest rates on individual items of the attached Schedule of Work.

A merit list based on the total quoted rate of the bidders in ascending order shall be prepared to decide enlistment.

The lowest acceptable rate shall be offered to the parties serially as per the above merit list. The lowest acceptable rate shall be treated as the rate acceptable to Lanka IOC PLC taking into consideration abnormal quotes. In other words, abnormally low & high quotes can be rejected.

LIOC reserves the rights to negotiate with the tenderers. The tenderers shall confirm the negotiation within the stipulated time. If the tenderer fails to comply, LIOC reserves the right to reject the tender at their discretion.

The contract shall be finalized with maximum of ONE (01) party.

The Tenderers are advised to submit their offer strictly adhering to the terms and conditions and specifications contained in the Tender document and not to stipulate any deviations. Failure to do so will result in rejection of the Tender outright not withstanding their status on quoted rates.

Canvassing of information or submission of forged or false documents / information by any Tenderer shall make their offer invalid. In addition, action shall also be taken by Lanka IOC PLC for forfeiture of bid bond as well as putting the Tenderer on Holiday list.

The successful tenderer will have to execute an agreement with LIOC PLC, covering all aspects to the contract, in the form prescribed, immediately before commencement of work. Intending tenders should acquaint themselves with provision of the agreement before sending the tenders.

Tenders should reach ENGINEERING DEPARTMENT, LANKA IOC PLC, LEVEL 20, WEST TOWER, WORLD TRADE CENTRE, ECHELON SQUARE, COLOMBO – 01 (SRI LANKA) before due date and time mentioned above.

 VICE PRESIDENT (ENGG)